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Greetings Fellow Rotarians,
 
The first of the planning sessions (TLC’s) for your 2017-18 Rotary year was held last weekend in Truro. Number two will take place in Halifax, on Saturday March 4, at the Salvation Army Fairview Citadel, 50 Gesner Street in Halifax, number 3 at the Corner Brook Regional High School on March 18th and number 4 in the Annapolis Valley on March 25th.  These are great opportunities for you to get a head start on your planning for the new year. You will all receive an official invitation to the session in your area and I encourage to sign up as soon as possible, to enable the organizers to provide the best possible event.
 
Our Friendship Exchange Committee has been working hard and now have three opportunities for you to consider. In the article below you will see details of exchanges with District 5020 (Washington & Vancouver Island), D6690 – Florida & Grand Bahamas, and D1420 Finland & Estonia. Please indicate your interest or enquiries to PDG Tom McCaughey at dgtom7820@gmail.com
 
The District Conference team continues to develop a great event for you at the Old Orchard Inn, near Wolfville, June 1-4). If you are planning to attend and have not already registered, I would encourage you to do so at your earliest convenience. I would also ask club treasurers to send payment for their president -elect & secretary-elect’s conference fee to the district treasurer’s office as soon as possible. Also, I would ask those clubs who are sending students to the conference to register them on the conference website and pay their fees.
 
The monthly Rotary theme for March is Water and Sanitation, one of the six areas of focus for the Rotary Foundation. We will be celebrating this focus at our district conference by offering a keynote presentation on the topic entitled “WASRAG – Hope for Millions” by Ron Denham, the founder of the Water and Sanitation Rotary Action Group (WASRAG), and two breakout sessions on water lead by Ron Denham and Tom Herman (President-elect RC Wolfville-Mud Creek). These should be very informative sessions.
 
 
Until next time
 
Elva
2017 District Conference Update!
Come to Greenwich this June to be inspired and meet your District 7820 Rotary friends and family at the 2017 District Conference.  We have over 40 delegates registered now, and the Inn has been busy taking accommodation requests.  Put away that snow shovel, read through our Conference Program and make your plans to be with us for Apple Blossom Time (well, just after) now - Just go to the District 7820 Home Page and click on District Conference or go directly to 7820conference.com
 
We want to preview the Keynote and other Speakers and events:  Our RI President John Germ has named a President’s Representative to visit with us, to talk about what Rotary International is doing, and to meet as many individual Rotarians as possible.  Steve Brown, a member of the Rotary Club of La Jola, California, has served as one of 15 Trustees of the Rotary Foundation and has extensive experience in the many initiatives funded through the Foundation.  He has been hands on with projects in Afghanistan and Africa, visiting there frequently and supporting programs that link students from primary to university with their counterparts from around the world.  Steve is a lawyer by vocation, and lives in the San Diego area with his wife Susan, who will also be visiting us.  If you want more information on Steve, look at his Rotary web site: www.stevebrownrotary.com
We will have a second Barrie, Ontario Rotary Club Member (the first is Rose Adams) joining the Conference, and taking part in the pre-conference Leadership Training as well: Bryn Stiles.  Bryn has been a Rotarian since 1986 and he has been active in Club, District, Zone and Rotary Foundation leadership since beginning his Rotary Journey.  His main passions are membership and the Foundation, and he will share these passions with us during his visit.  Bryn and his wife Randy (also coming to the Valley) are pharmacists by training, and Randy has also been involved in supporting the Foundation in a number of ways.  Bryn is currently a Trustee of the Rotary Foundation, and will bring us a Canadian perspective on the international activities of RI, and how these link to our own Clubs and projects.
 
Please talk now about the District Conference at your Club Meetings, and we greatly appreciate every Club who confirms the attendance of their representatives, and every individual Rotarian who registers early.  Our host facility is always busy in early June, so “early” is best:  phone the Old Orchard Inn at 1 800 561-8090 and mention the Rotary Conference to get the Conference Rates.  
 
Questions: please contact Gord Hankin or Conference Coordinator Holly Thompson:conference.registration@outlook.com
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Rotary Friendship Exchange
Although our district has participated in Rotary Friendship Exchanges for several years, many of our members are unaware of what they are or how to get involved.
A self-funded international exchange opportunity for Rotary members and partners to discover diverse perspectives and establish international service partners, RFEs are a great way to travel, to learn how others live, make lifelong friends, discover cultures and communities in a unique way all while enjoying Rotary Fellowship while being hosted in homes of Rotarians.
 
The RFEs program is one of Rotary International's nine structured programs to help clubs and districts achieve service goals in their communities and communities abroad while fostering fellowship and goodwill between countries.
 
Its goals are to:
 
  1. Advance international understanding and peace through visits across borders.
  2. Promote interclub relationships, fellowships and service projects.
Our district is participating in the several reciprocal exchanges over the next year.
 
  • A group from District 1420 – Finland and Estonia -will be visiting us in September and our outbound team will travel there in the fall of 2018
  • District 6990 – Florida & Grand Bahamas - will visit in September and we will visit them in January or February 2018
  • District 5020 – Vancouver Island & Washington state –will visit in October and we will exchange with them in May 2018.
  • Potential future exchanges are being discussed with D9370 (South Africa) and D3310 (Singapore & Malaysia)
Your committee is willing to investigate and plan other exchanges as interest in the program grows
 
A call for participants for these outbound teams will be made soon. In the meantime, should you be interested in any of these outbound exchanges or wish to get involved with the planning of the inbound itineraries, please contact PDG Tom McCaughey at dgtom7820@gmail.com  or 709-682-7259
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Training for Leaders Information and Schedule Available
Who:  All incoming Club Leaders – Executive, Directors, Committee Chairs – AND aspiring leaders – AND members interested in making your club irresistible… even if you came last year, come again!  The learning will be different!
 
When:  Saturdays in 7 locations – check your invitation or the District website for details for your area
 
What will happen at this interactive TLC day of learning?
 
  • Professional development and leadership training that will useful in clubs and at work!
  • Separate Breakouts about the roles and responsibilities for Secretaries & Treasurers – learn about the most important tasks of your role, and review best practices and calendars of key dates; Advanced Treasurer session for those interested in establishing a foundation.
  • Effective Meetings for Presidents, Directors and Committee Chairs – learn how to chair a great meeting that is fun and productive … and that members won’t want to miss!  Simply irresistible!
  • Annual Club Planning for All Leaders – you will learn about Effective Planning and actually work on your club’s plan in this working session – this will get you started on the necessary planning for July 1.
  • Foundation, Youth and Membership – critical information that all club leaders need to know.
The “working session” parts of the day will be most beneficial if your club is well represented – the day is open to all members and we strongly encourage your Executive, Directors and Committee Chairs to attend.  If you have members who might be considering leadership roles “down the road”, they are most welcome to participate too.  You will leave with a lot of your work for next year well underway!
 
We’d like you to bring a few things with you – they will help you with the working sessions – a laptop or tablet would be helpful along with the following: a copy of your club’s Strategic Plan (if you have one), your committees, membership numbers, goals for the current year, an understanding of any critical issues your club faces, and of your online presence and how you use social media.  If you came last year and have a copy of the Club evaluation, bring that too!
 
TLCs will be held in the following AG areas – on Saturday, from 8:30 a.m. – 3:30 p.m.   
 
Northern NS / Truro – February 25
St. John’s – April 1
Halifax – March 4
PEI – April 8
Corner Brook – March 18
Sydney – April 29
Valley – March 25
 
 
A few comments from last year’s participants:  “Absolutely recommend – more Rotarians should attend”…“Best training I’ve been to”… “Excitement in the room – fun to be at”…”Inspired me”…”Heightened focus on what our club needs to do”… “Club evaluation tool is extremely helpful – best thing I’ve seen to help our club"
 
Note that there will also be professional development/leadership training for Presidents, Secretaries and other leaders at the District Conference.  Training on “generous leadership” will be offered by an expert in executive professional development on June 1.  Book the date now! 
 
 
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RI Publishes Resources on Club Flexibility
RI research and member clubs' experiences have shown that when clubs have more freedom to decide how and when they hold their meetings, who they'll invite to become members, and what member engagement means, their ability to attract new members and keep current members motivated increases.  The 2016 Council on Legislation voted to give Rotary clubs more flexibility than they've ever had. The changes in policy affect when, where, and how clubs meet and the types of membership they offer.  RI has now published a number of resources to assist clubs who are considering flexible rules.  These resources are found at: https://my.rotary.org/en/club-flexibility.
 
We have also prepared a District resource.  The new “flexibility rules” require clubs to amend their by-laws to implement them.  To simplify this process our District drafted a short alternative by-law paragraph by which a club (incorporated or not) may delegate authority to implement  flex rules to the Club’s directors on notice to its members.
This a one-time by-law change for clubs.  When adopted, the club’s directors can easily implement, amend or cancel flex rules on notice to its members.  RI approved this paragraph and the Nova Scotia Companies Office has accepted it when filed by two clubs.  Find this paragraph in the article “7820 - Checklists for Rotary Club Constitution Review”  through the link on the District Website home page - District Documents / Club Constitution Review Documents – 2016.  
 
Feel free to contact me if you have questions.
 
Garth Gordon
District Secretary
rotarydistrict7820@gmail.com

 
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Jim Goit
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